Finance and Administration Director: Shawn Boyle

The Finance Department is responsible for all financial systems, procedures, internal control processes and reports that disclose the fiscal condition of the City to management, elected officials and the City's citizens. The Finance Department has five major areas of responsibility:

Financial Reporting and Management Analysis

Generally this area of responsibility entails the accurate and timely reporting of historical and prospective financial information to both internal and external parties of interest. Specifically, the Finance Department is responsible for the following:

  • Comprehensive Annual Financial Report (CAFR) and preparation of workpapers for the annual audit - the GFOA Certificate of Excellence in Financial Reporting was awarded for the 2005 annual audited CAFR
  • Preparation, coordination and oversight of the City's budget
  • Provide accurate and timely financial reports of the City's departments
  • Forecast revenues generated by taxes, fines, fees, and charges
  • Projects departmental expenditures on a continuous basis to assess overall financial condition
  • Prepare and file all required federal, state and local reports

Treasury Function

The Treasury function consists of maintaining and managing the City's investment and debt portfolios as follows:

  • Cash and investments - managed in accordance with the City's investment policy while providing for liquidity to meet the City's needs in a sound and prudent manner.
  • Debt service - managed to ensure that timely payment of principal and interest are made and that bond covenants are met to protect and maintain the highest possible credit rating

Revenue Collection

The Revenue Collection function entails the billing for user services such as utilities as well as invoicing for any monies due under contractual agreements. The revenue cycle also includes collections for all amounts due and past due. Specifically, the Finance Department manages the following three areas under Revenue Collection:

  • Billing
  • Accounts receivable
  • Collection of revenues

Cash Disbursements

The Cash Disbursements function handles the City's obligations for goods received and services rendered by vendors and the services rendered by employees in accordance with contractual obligations, as well as state and local guidelines, policies and procedures. Specifically, the Finance Department manages the following two areas under Cash Disbursements:

  • Accounts payable
  • Payroll

Fixed Asset Management

The Finance Department is responsible for safeguarding the City's assets including our "fixed assets". Specifically, we perform the following:

  • Control and account for all fixed assets of the City
  • Periodic inventory
  • Disposition of surplus property

Mission Statement

The mission of the Finance Department is to maintain the financial integrity of the City through effective fiscal oversight. This is accomplished by the development and implementation of sound financial policies and practices.

Contact Information

Phone: 407-327-1800